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Kiriaki Koymarianos

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Communicating With Your Customers

November 5th, 2013


Communicating With Your Customers

by Peggy Morrow


What happens when customers try to communicate with your company? For example, when they have a complaint or want some information? Is it a positive experience-one that will ensure their continued loyalty? Or is it a frustrating experience-one that will make them easy prey for your competitors?

I'm sure at sometime you have ended up in "voice mail hell" after you have gone through the "press one" for this and "press two" for that. In a recent customer service class, several participants told me that the impression they receive when they have to navigate through a long automatic routing system is the feeling that the company does not really care about the customer, just in saving money.

What about your company? Do you have several methods for customers to contact you?  Or do you set up as many barriers as you can to try to force them to use your website? Yes, websites definitely have a place in the communications mix, but customers should have other options, too. Not everything can be answered in a FAQs section.

Are your systems highly responsive? Are your e-mails, voicemails, and tweets checked often? Do you have online, live chat available? Everyone is in a hurry today and they need information NOW, not in 48 hours as one company told me when I requested information. At least they set my expectations by telling me when to expect a reply. Many companies do not even do that.

In the "old days," our method of communication with customers was by telephone or the written word. Then it moved to FAX and finally e-mail. Now you can put up a portal to the company and your customers can literally plot their own course. The key is a variety of choices that make communication fast and easy because that is often one of the ways your customers judge your company and decide whether to do business with you or not.

In general, make your contact channels customer friendly.  I recommend that you perform a "dummy check" on your various methods to contact your company. Have a friend or business associate call your company to see how easy it is to get their questions answered. You may be surprised!

And as always, please think of me to help your organization establish a culture of true customer service or build better teams.
 peggy@peggymorrow.com 

Peggy Morrow, CSP, is President of Peggy Morrow & Associates. She is an author, consultant, certified  professional speaker and training consultant in business for over 27 years.  Author of two books on customer service, she has also published over 400 articles on management and customer service as well as being named a “content expert” for Inc Magazine’s web page, Inc.com.© 2012, Peggy Morrow.  All rights reserved. For more information about this article or author, contact Susie@FrogPond.com

Branding: The Subtle Secret To Explosive Marketing

Branding   Written by Rich Levin on 02/2011 - Word Count: 998
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When I hear the word software I think of Microsoft.  The mention of soft drink means Coke or Pepsi to me.  Mention search engine and Google pops into my mind.  So how do you make your name pop into people’s minds when they hear the mention of Real Estate?
  
It’s Called Branding
Branding is the immediate association of a business name with its product type.  In Canandaigua, New York Cathy McWilliams means a successful Real Estate Experience.  In Springfield, Illinois Kyle Killebrew brings successful Real Estate to mind.  In Lahabra Heights, California it is Jan Fiore.  These Agent brands are worth hundreds of thousands of dollars, maybe more.  Can you establish a brand in your market in the same way?  Yes, you can. 
Consistency is the key; consistency of your graphics and consistency of the experience of you.

It’s More Than a Name
To Xerox something means to make a copy of it.  You also believe that you can depend on a Xerox machine.  A Kleenex means a facial tissue.  You expect Kleenex to be decent quality.  When you Google (which is now a commonly used verb) you are confident that you will find what you want.  These brands are both recognizable by their name, their logo, and they are associated with dependable quality and service.  All of that, the name, the look, and the quality of service are all part of their brand.  A Real Estate Agent’s goal is to have the people in their market (which in most cases is simply their Spheres of Influence and farm areas) associate the mention of the Agent’s name, or seeing the Agent’s “brand” with a positive and successful Real Estate experience.  

It takes more than a name, a slogan, or a logo.  A successful brand is also the promise of something verifiable by the consumer as they work with the Agent.  And to distinguish the Agent, the promise must be above the minimum expectation of quality.  For a Real Estate Agent, that means more than a basic level of service, attentiveness, and expertise.  So, how do you both create a recognizable brand and raise your quality of service above the basic levels?  

Brand Graphics
Creating a successful look or visual brand is called Brand Graphics.  It is not as intimidating as it sounds.  Think of a Coke or Pepsi logo.  It is a combination of a design, font, and colors.  And the Brand Graphic does not change for years or even decades.  A Real Estate Agent’s Brand Graphics are also a simple combination of design, consistent font, colors, and use of their picture.  (View Agent branding samples.)  

Brand Experience
Creating a successful Brand Experience is also easier than it sounds.  Many Agents have already done this and don’t realize it.  Think of your favorite store, restaurant, hair stylist, website, etc.  The way they greet you, speak to you, interact with you or in the case of a website, the navigation; there is consistency that you recognize and depend on.  When you call the Real Estate Agent, Thomas Howe in Lawrence, Kansas, you’ll hear some variation of “And a grand good day to you?” or “Hello and a glorious good morning.”  The way an Agent answers the phone, conducts their listing or Buyer presentation; the speed and frequency of communication, giving of gifts, how they report progress, use video or social media, all contribute to the experience of the Agent.  Consistency of that experience establishes their Brand Experience. 

Be careful.  An Agent wants to choose the most positive experiences to construct their Brand Experience.  The way to discover which experiences to make consistent is to ask.  Call your Clients from the past year or two and ask the following questions.  

In addition to learning the best experiences to build your brand around; you are making a strong professional impression and you will likely generate some referrals.  
• Ask, what they had heard

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Disclaimer : The views and opinions expressed in this blog are those of the author and do not necessarily reflect the official policy or position of the Houston Association of REALTORS®

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